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Metadata is information that describes the characteristics of stored data. It can be used to organize and search emails, calendar entries, and other Notes documents.
When you open a document, metadata is already captured in some fields and you can add information, such as keywords or a description of the document.
If Domain search is set up, you can also post metadata in the Domain catalog, which creates a link to the document. Domain search then indexes the document's metadata.
To capture and post metadata, follow these steps:
- Select a document.
- Click File > Properties.
- Click the Meta tab to view the document's title, creator, keywords, description, creation date, unique identifier ID, and document type.
- Optional: To categorize metadata for Domain search, click the Categorize button, and choose a category that is listed to categorize your document.
Note: If Domain search is not set up, you cannot categorize metadata.
- Optional: To send the metadata to the Domain catalog, click the Post to Catalog button. The link document can then be found in the Domain catalog.
Note: If Domain search is not set up, you cannot categorize metadata.
- Optional: You can add specific keywords pertaining to your document in the Keywords field, and any description about the document in the Description box.
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