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Calendar Cleanup helps you delete lots of old Calendar and To Do entries, when you don't need them anymore. This makes your mail run faster, and it makes it easier to find things. But Notes also wants to make sure you don't delete anything you still need, so you may need some extra help, provided in this video!
To read a text version of this video, scroll down to the Welcome section in this wiki article.
To watch the video, click the play button:
Watch the video full screen in a new window: How to use and solve problems with Calendar Cleanup
Welcome
| Step | Caption | On-screen action |
| 1.1 | This is "How to use and solve problems with Calendar Cleanup." | Calendar displays. Animated broom dusts away
old calendar entries. |
| 1.2 | In Lotus Notes, Calendar Cleanup helps you delete lots of old Calendar and To Do entries, when you don't need them anymore.
This makes your mail run faster, and it makes it easier to find things. But Notes also wants to make sure you don't delete anything you still need, so you may need some extra help, provided in this video! | The welcome page displays.
© Copyright IBM Corporation 2011 |
| Step | Caption | On-screen action |
| 2.1 | When you use Calendar Cleanup, you pick a date or length of time, then Notes deletes all the entries older than
that. | Calendar view displays
Clicks More > Calendar Cleanup.
Highlights Entries older than, then highlights Entries occurring before. |
| 2.2 | You can delete just calendar entries, just to do entries, or both. | Highlights Calendar entries, then highlights To Do entries. |
| 2.3 | So if you pick 1 year and Calendar entries, then Notes will delete all Calendar entries older than 1 year. | Select 1 year. Select Calendar entries |
| 2.4 | But to make sure you don't accidentally delete something you might still need, Notes will not delete Calendar entries that you or anyone else has edited in the past year, or a repeating meeting if any of those meetings occurred or were edited in the past year. | Show entry that occurred more than 1 year ago, but that was edited in the past year. Highlight Last
Modified date.
Show repeating meeting that occurred more than 1 year ago, but has an instance that occurred less than 1 year ago. Highlight meeting date more than a year ago. Highlight meeting date less than 1 year ago. |
| Step | Caption | On-screen action |
| 3.1 | If it looks like Calendar Cleanup isn't working
properly, there are a few things you can check. | Animated word "Troubleshooting" displays |
| 3.2 | Calendar Cleanup is part of archiving, so if it isn't working, you can check to make sure archiving is enabled. | Notes Calendar displays. |
| 3.3 | Click Actions > Archive > Settings, and make sure that at least one of the criteria has a check mark next to it. | Click Actions > Archive > Settings.
Highlight criteria name with check mark next
to it. |
| 3.4 | If none have a check mark, select a criteria name and click Enable. Then go back and run Calendar Cleanup again. | Select criteria name without a check mark.
Click Enable button. |
| 3.5 | If it looks like Calendar Cleanup may have missed some entries, it may be because an entry was modified more recently than you think.
The Last Modified date shows the last time a person edited an entry, but something else, like an agent, may have edited it more recently. | Highlight Last Modified date in Last
Modified column of Calendar entries view. |
| 3.6 | From the Calendar Entries view, select the entry, click File > Properties, and look at Modified (In this file).
If that date is more recent than the date you chose for Calendar Cleanup, then that's why that entry was not deleted.
If you're sure you want to delete it, you can delete it by hand. | Select a calendar entry.
Click File > Properties.
Highlight Modified (In this file).
Click X icon in the action bar. |
Thank you
That concludes this video. For more tips and information, visit our product wikis at http://www-10.lotus.com/ldd/wikis |