How do I print a Monthly calendar that does not include last few days of previous month and first few days of next month?
- Open the Calendar to the Month View
- Select File -Print
The Print Calendar dialog box will appear
- Under What to Print select "Print Calendar to Document"
- Next to Calendar style select "Monthy Style"
- Under Print Range, Month containing select first day of month you would like to print.
A document will be created in Notes that contains the monthly calendar
- Verify and then click the Print button
The Print Document dialog box will appear
- Set your print options and then click OK
How do I handle letting other people know about my days off. Other Admin Assistants need to see I'm off so they don't schedule their days off at the same time. and the Executives need to know their Assistant has the day off.
When you have a day off --
- Use the appointment form to put the Personal day on your calendar
- Use the reminder form to put the Personal day on the calendars you manage
- Send an email to let the other executive admins know about the day.
When you receive an email from someone else that says the have scheduled a Personal day --
- Right-click on the email in the inbox and select, Copy into a New Calendar Entry
- Select Reminder as the form
- Edit the subject line and select the start date and time
- Set repeating dates if necessary
- Save and Close
Why does an all day event just show up at the top of the calendar, and not show taking up the time on the calendar
An All Day Event will only show up at the top of your calendar, although it will block your free time when someone does a free time search.
To have the calendar entry span the start to end time on your calendar, use the Appointment form instead of the All Day Event form.
I would like to be able to have calendar entries color-coded by category (so that when someone is out of the office, it is obvious)
Today you can color code the entries only by type (Meeting, Appointment, Reminder, Event) If the appointment form is consistently used for out of the office activities and color-coded yellow then that would make it easier to notice in someone's calendar.
To color code the calendar types, go to
The Preferences dialog box appears
- In the outline Select Calendar and To Do
- Select tabs, Calendar & To Do, Colors
- Set the colors you want to use for each form
When and Why would you use each of the different calendar form types. (Meeting, Appointment, All Day Event, Anniversary, Reminder, Event Announcement)
There are several types of forms available to use to create entries on your calendar. Here's when you would use each one:
Meeting
Use the meeting form when you want to invite others to the activity AND you want to know if they accept or decline. The meeting form contains fields to invite others. They will receive an invitation and will have the option to accept or decline.
Your free time will be blocked by default when you use this form and invite someone unless you check "Mark Available".
Caution: Your free time will NOT be blocked by default if you use this form and do not invite someone, so do not use it for things like dentist appointments or out of the office activities.
Appointment
Use this form when you want to add something to your calendar, like a PTO day or a dentist appointment. Any activity where you are not inviting someone else to join you.
This form will block your calendar by default unless you choose "Mark Available"
All Day Event
Use this form when you want to add something to your calendar that does not necessarily have a start and end time. It will display as a short entry at the top of your calendar.
This form will block your free time by default. It's useful when putting things on your calendar like upcoming conferences you may want to attend.
This form will block your free time by default unless you choose "Mark Available"
Anniversary
Use this form to put anniversaries, birthdays, etc, anything that repeats annually on your calendar.
Reminder
Use this form to remind yourself of activities happening on a specific day at a specific time. For example, use the Reminder form to put someone elses vacation day on your calendar, or use reminders to prompt yourself to call someone on the phone.
Reminders will NOT block out your free time.
Event Announcement
Use the Event Announcement form when you want to invite others to an activity with a large number of attendees AND you DO NOT want to get a large number of acceptances in your inbox. The event announcement form contains fields to invite others. Invitees will receive an meeting invitation and will have the option to Add To Calendar. If they do not want to add the invitation to their calendar they should just delete the invitation. As the chairperson, you will not receive acceptances or declines.
Your free time will be blocked by default when you use this form and invite someone unless you check "Mark Available".
What do the Required: Optional: and FYI fields on the meeting invitation mean?
Required and Optional invitees receive a notice that includes response options such as Accept and Decline. Also, if you ask the scheduler to suggest meeting times, it prioritizes the free time of required invitees higher than the free time of optional invitees.
FYI invitees receive a notice that does not include response options but includes the option to add the meeting to the calendar.
Other invitees cannot see the names of FYI invitees.
How do you view conversation threads?
From the inbox view click the "Show" button in the button bar. Select Conversations. The latest email in the discussion thread will show in the view with a "twistie" to the left of it. Click on the twistie to expand the conversation and see the other emails in the thread. Even emails that were filed in folders will appear.
Click "Clear" to clear the converstation view.
I would like an email to remain unread when viewed in the preview pane.
This can be controlled with a preference.
Select File-Preferences, then Basic Notes Client Configuration and under Additional Options, uncheck "Mark documents read when opened in preview pane"
How do you send email to everyone on the calendar entry even if you are not the chairperson?
To send an email to everyone on a calendar invite, if you are not the chairperson, follow these steps:
Go to the calendar view, and right-click on the calendar entry, and select "Copy into" then "New Message"
The To field of the email message will be populated with the email addresses of the meeting participants.