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Community Articles > Lotus Notes > Notes mail > Mail rules: examples
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Community articleMail rules: examples
Added by ~Julia Breresonakoi | Edited by IBM contributor~Ned Chujumiburgon on April 29, 2010 | Version 2
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expanded Abstract
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An example to show you how a mail rule could be set up.
Tags: mail rule, example, rule, rules, filtering, sorting, blocking
For instructions on setting up mail rules, see the Notes help topic Filtering new mail using rules.

Example rules:
The following rule automatically changes the importance of all messages from Tom Jenkins to high (which means they display an exclamation point in the Inbox to catch your attention)

Create rule dialog with fields filled in

The following rule automatically moves all messages that have the word "status" in the subject from the Inbox to the Status Reports folder unless the subject also has the word "sales" or "project" in the subject (which are exceptions)

Create rule dialog with fields filled in

Rule condition items correspond to fields in the document properties of a mail message. Many of the items, such as Subject, have the same name as the corresponding field. The following table lists items whose names are different from the fields to which they correspond.

Condition items and corresponding fields
Item Field
SenderFrom and/or Principal
Internet domainSMTPOriginator (domain name portion only)
SubjectSubject
ToSendTo
BCCBlindCopyTo
CCCopyTo
PriorityDeliveryPriority

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File TypeSizeFile NameCreated OnDelete file
image/jpeg 67 KB rule_sales.jpg 4/29/10, 7:18 PM
image/jpeg 62 KB rule_tom.jpg 4/29/10, 7:17 PM
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VersionDateChanged by              Summary of changes
This version (2)Apr 29, 2010, 7:23:38 PM~Ned Chujumiburgon  IBM contributor
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