1.1

5-in-5: Making fancy tables
© Copyright IBM Corporation 2010
When you need to organize a lot of information, you can use tables to make the information easier to find and read.

In under 5 minutes, learn how to create a basic, nested, tabbed, or collapsible table, and how to add color to a table.

The welcome page displays.

© Copyright IBM Corporation 2010

1.2

Table of contents displays.

2.1

Title slide: Creating basic tables

2.2

It's easy to create a basic table.

Blank email displays.

2.3

In an email, calendar entry, or other Notes document, click the place where you want the table to appear, and then click Create > Table.

User clicks Create and then selects Table.

2.4

Specify the number of rows and columns.

User specifies 3 in the Rows field and 4 in
the Columns field.

2.5

Specify how wide your table should be.

• Fit with margins creates a table as wide as the margins.
• Fit to window creates a table as wide as the window.
• Fixed width lets you specify how wide the table is.

User highlights each of the options to show the choice that goes with the text: Fit with margins, Fit to window, and Fixed width.

2.6

Under Table Type, leave the default, which
is Basic table. Click OK.

User highlights basic table button.
User clicks OK.

2.7

Enter text in your table and format it.

User enter column titles and table information, and then makes titles bold.

2.8

To add or remove a row or column, click where you want the new row or column to appear, and then click Table,
and select an option.

User clicks Table, and then highlights Insert Row, Insert Column, Delete Select Row(s), and Delete Selected Column(s).

3.1

Title slide: Creating tabbed tables

3.2

To save space, you can create a tabbed table. A tabbed table uses tabs instead of rows, so you can display the same amount of information in a smaller amount of space.

A tabbed table displays in an email.
User opens different tabs.

3.3

Click where you want the table to appear and then click Create > Table.

User clicks Create and then selects Table.

3.4

Specify the number of rows and columns. (The number of rows
is the number of tabs.)

User types 3 rows and 1 column.

3.5

Under Table Type, click the tabbed table button,
and click OK.

User clicks the tabbed table button.
User clicks OK.

3.6

Now, add a title for each row.
Select a tab, right-click, and then select Table Properties.

User right-clicks the table and selects Table properties.

3.7

Click the Table Rows tab, and then enter a title in the Tab label and caption field.
You can change the font, size, style, and text color For tab labels and captions. Click each tab to set the title for that tab.
When you are finished, close the Table Properties box.

User clicks the Table Rows tab, and then enters "Tab Label 1" in the Tab label and caption field.
User selects Arial font, size 12, bold, dark blue.
User clicks tab 2 and repeats steps, then clicks tab 3 and repeats steps.
User clicks X to close the Table Properties box.

3.8

Enter text in your table and format it.

User clicks first tab, and then clicks in table body. User enters "text goes here," and then clicks the Bold button.

4.1

Title slide: Creating nested tables

4.2

A nested table is a table inside another table. It works well to nest tables inside tabbed tables.

Tabbed table from last demonstration displays.

4.3

Click where you want the table to appear, and click Create > Table.

User clicks inside a cell of the tabbed table, and then clicks Create > Table.

4.4

Specify the number of rows and columns you want, and choose a type of table.

User enters "6" for rows, "3" for columns.

4.5

Now we have a table on one of the tabs. Add text and format it as usual.

Nested table displays.
User enters "heading 1," "heading 2," "heading 3," and makes them bold.

5.1

Title slide: Creating collapsible tables

5.2

Another way to save space is to create a collapsible table. In a collapsible table, you can expand one row at a time, or close it.

Tabbed, nested table from previous demonstration displays.

5.3

On another tab, we'll add a collapsible table.

User click second tab to open it, and clicks the cell inside the tab.

5.4

Click the cell where you want the table to appear, and click Create > Table.

User clicks Create > Table.

5.5

Specify the number of rows and columns you want.

User enters "3" for rows and "3" for columns.

5.6

For Table type, select the caption table button, and click OK.

User selects the caption table button.
User clicks OK.

5.7

To add titles for a row, right-click the row and select Table properties.

User right-clicks the table and selects Table properties.

5.8

Click the Table Rows tab, and enter a title in the Tab label and caption field.

User clicks the Table Rows tab.

5.9

Click each row and enter a label.
When you are finished, close Table Properties.

User enters the "Ted" in the Tab label and caption field.
User clicks next tab, and enters "Samantha" in the Tab label and caption field.
User clicks X to close Table Properties.

5.10

To expand or collapse a row, click it.

User clicks a row to open it. User clicks a different row to open it and close the previously-open row.

6.1

Title slide: Adding colors and backgrounds to tables

6.2

To make a table easier to read and more visually appealing, you can add colors or backgrounds.

Table from previous demonstration displays.

6.3

Select the row, column, cell, or entire table, right-click it, and then select Table Properties.

User selects the first tab of the tabbed table, and then selects Table
Properties.

6.4

Click the Table/Cell Background tab.

User clicks the Table/Cell Background tab.

6.5

To set an image as the background, click the folder icon next to Cell
image.
Select an image from a database, or click New to select an image on your computer.

In the Cell image section, user clicks the folder icon.
User selects an image from the database.
User highlights New button.
User clicks OK.

6.6

To add color, select a color for Cell color.

User selects green for Cell color.

6.7

If you want to set a gradient, click one of the gradient buttons, and select the colors.

User clicks top-to-bottom gradient button. User selects green for color and selects white for To.

6.8

To set different colors for alternating rows or for specific rows and columns, under Table color, select a different Style, such as Alternating Rows or Left and Top, and then select colors.

User selects Alternating rows.
User selects green and white.

6.9

You can also use Table Properties to change border colors and styles, cell size, table margins, text wrap, and more.

User clicks through all the tabs in the Table Properties box.