HCL Notes and Domino 9.0 Social Edition Forum - There are similar requests regarding Resource Reservations

Oct 10, 2017, 7:13 PM

34 Posts

A couple questions

It sounds like you are using Domino R&R for handling both normal meetings as well as larger scale event planning. It can be used for both but its primary focus is the more frequent use cases of normal meetings.

Typical R&R use cases do not involve moving what are typically considered fixed resources around such as chairs or tables. When a room is configured to seat, say, 125 then it is expected that it has or it can hold 125 chairs (even if they are not always there). For instance, the Cafeteria may only seat 75 people normally but it can be reconfigured to seat 125 for an "All Hands" meetings so you would configure it in Domino as having a capacity of 125. Domino knows how many invitees there are (the Capacity item on the request) so you can see if additional chairs need to be brought in or not. The stock template does not do things like say "Jay has 100 participants so you better bring in an additional 25 chairs". However you could add something like that with only a little effort.

When I have discussed the use of resources with customers in the past they have all told me they keep their mobile resources in the system as individual entries and simply move them around as needed. You are the first person to describe having a cart full of resources that are all moved around in unison whether they are requested or not. I would like to hear more about why you take that approach instead of simply putting the requested resources on a single cart and delivering that to the room.

Do you find it more efficient to simply have a standard cart that you move around instead of individually stocking a cart for a particular meeting?

Do you find the a single cart approach works well over alternative approaches?

Can you say a little more about how many resources you have and why you took the approach you did to handling them?

If you need to handle requests for only some items on a cart such as "I just need a projector" then you could do that now with the stock R&R system by simply making each item on the cart its own resource (e.g. "LCD Projector 01", "LCD Projector 02", etc). In order to do this though you could not continue to use a model that involves reserving a cart that is fully stocked; users would need to start requesting just what the need instead of a cart that has lots of goodies they may or may not want.

Bruce

IBM