A mail-in database may be able to achieve what you need ?
The mail-in database is designed to allow mail to be received by a database that is set up to receive mail, without the mail being added to a person's mail file. The mail-in database can then be accessed by one person, or by multiple people, who have access to read the database. For example, if you want multiple users on a mailing list to read specific mail, that mail can be sent to a mail-in database instead of sending it to numerous individual users. Those users can then open the database and review the mail that has been sent to that database.
If a database is designed to receive mail, you must create a Mail-In Database document in the IBM® Lotus® Domino® Directory. This document must exist in the Domino Directory of every server that stores a replica of the database. The database cannot receive mail until you create this document. When replicating Mail-in databases to servers in another IBM® Lotus® Domino® domain, create a matching Mail-in database document in the Domino Directory of the target server.
1. In the Domino Directory, make sure you have, at a minimum, Author access with the following privileges and roles selected:
- Create Documents privilege
- NetCreator role
- NetModifier role
2. From the People & Groups tab of the Domino Administrator, choose the Mail-In Databases Resources view.
3. Click Add Mail-In database.
4. On the Basics tab, complete the required fields and then save the document:
5. On the Administration tab, complete the required fields and then click Save & Close:
6. Give the name of the database to users so they can enter it in the To: field of messages destined for the database.
For more information on setting up a database to receive mail, see the IBM® Lotus® Domino® Designer Help.
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