Skip to main content link. Accesskey S
  • HCL Logo
  • HCL Notes and Domino wiki
  • THIS WIKI IS READ-ONLY. Individual names altered for privacy purposes.
  • HCL Forums and Blogs
  • Home
  • Product Documentation
  • Community Articles
  • Learning Center
  • API Documentation
Search
Learning Center > Video Gallery > Use Rules to filter, file, or block incoming mail
  • Share Show Menu▼
  • Subscribe Show Menu▼

Recent articles by this author

How do I find who I'm looking for?

You can easily search for messages from specific contacts.

How do I install and configure IBM Verse for Apple devices?

IBM Verse is installed from the Apple iOS App Store.

How do I manage conversations with more than one person?

IBM Verse adds a graphical conversation style to mail messages that lets you keep all your mail threads organized and easily viewable within your inbox.

How do I mark a mail that needs action?

When you receive a mail message that contains an action item, you can add it to a list of things that need to be completed, called Needs Action. You can also specify a date for when the action item needs to be completed, to further organize your work flow.

How do I see my calendar entries?

IBM Verse for Apple devices lets you see and access all your upcoming calendar entries in a quick and visual way.
Learning Center articleUse Rules to filter, file, or block incoming mail
Added by ~Helga Opnuzengon | Edited by ~Gus Feznustergon on March 21, 2013 | Version 6
  • Actions Show Menu▼
expanded Abstract
collapsed Abstract
Mail rules can be used to filter, file, or delete incoming mail, according to criteria that you define.
To watch the video, click the play button. To read a text version of this video, scroll down to the Welcome section in this wiki article; a French transcriptexternal link is also available.
Tell us what you think of this video


Watch this video full screen in a new window
Download this video in mp4 format

Table 1. Welcome
Step
Caption
On-screen action
1.1
You can use mail rules to move, forward, or delete new messages you receive that meet certain conditions. For example, you could create a rule that checks for messages from a certain sender or that contain a certain subject, then automatically move those messages to a certain folder, send copies of those messages, or delete unwanted messages before you ever see them in your Inbox.
IBM social business animation displays with video title.

© Copyright IBM® Corporation 2013
1.2
From the navigation pane of your mail Inbox, click the plus (+) sign beside Tools, then click Rules.
Screen displays a Notes mail inbox, with the left navigator shown. From the navigator, click (+) beside Tools. Click Rules.
1.3
Click the New Rule button at the top of the view.
Click New Rule; the New Rule dialog box is displayed.
1.4
Under Create condition, choose which email field you wish to check, for example sender or subject. You can also choose all documents to apply your new rule to all incoming email. For this example, we’ll choose subject.
Click the Create condition -> sender drop-down and display the available options. Click subject.
1.5
Next, choose a condition. In this example, we’ll leave contains as the condition.
Click the Create condition -> contains drop-down and display the available options. Click contains.
1.6
In the final field, add a rule variable for your condition. In this example, we’ll selectCustomer Survey.
Place your cursor in the Create condition blank field and type Customer survey.
1.7
Click Add to see your new mail rule condition. In this example, any incoming email that contains the words Customer survey in the email Subject field will be identified for special handling.
Click the Add button.
1.8
Now, you need to specify what to do with those emails. Under Specify actions, choose how to handle mail that meets your specified condition. For this example, we’ll choose copy to folder.
Click the Specify actions drop-down and display the available options. Click copy to folder.
1.9
Click the Select button, and choose which folder you want to copy your email into. For this example, we’ll choose Survey Data.
Click Select, then choose the Survey Data folder.
1.10
Click Add to see your completed mail rule action. In this example, any incoming email that contains the words Customer survey in the email Subject field will now be copied into a folder called Survey Data.
Click the Add button.
1.11
Verify that your new mail rule is turned on, then click OK.
Click or point to the On radio button at the top of the New Rule dialog. Click OK.
1.12
As you can see in this example, several items in the inbox contain Customer survey in the email Subject field.

Checking the Survey Data folder shows those same emails have been copied there as well.
In the inbox view, highlight several items that contain Customer survey in the email Subject field. Click the Survey Data folder to show copies of the highlighted e-mail items in that folder.
1.13

IBM Social Business animation displays.


  • Actions Show Menu▼


expanded Attachments (0)
collapsed Attachments (0)
Edit the article to add or modify attachments.
expanded Versions (1)
collapsed Versions (1)
Version Comparison     
VersionDateChanged by              Summary of changes
This version (6)Mar 21, 2013, 11:10:28 PM~Gus Feznustergon  
expanded Comments (0)
collapsed Comments (0)
Copy and paste this wiki markup to link to this article from another article in this wiki.
Go ElsewhereStay ConnectedAbout
  • HCL Software
  • HCL Digital Solutions community
  • HCL Software support
  • BlogsDigital Solutions blog
  • Community LinkHCL Software forums and blogs
  • About HCL Software
  • Privacy
  • Accessibility